Activ8 Dance4Dayz
1. Booking & Payments
All bookings must be made through the Class4Kids booking system. Payment for trial sessions, holiday clubs, camps, and one-off bookings must be made in full at the time of booking. Monthly subscription payments are collected automatically each month via the payment method provided at registration. Places are only secured once payment has been successfully received or an active subscription is in place. Activ8 Dance4Dayz reserves the right to refuse, suspend, or cancel bookings where payment has not been made or subscription payments fail.
2. Trial Class Policy
Trial sessions are subject to availability and must be booked in advance. One trial session per child, per class, is permitted unless agreed otherwise. Trial session fees are non-refundable. Following a trial session, places cannot be guaranteed until a full booking or subscription has been completed. Activ8 Dance4Dayz reserves the right to withdraw trial availability at any time.
3. Monthly Subscription Policy
Monthly class memberships/subscriptions are processed through Class4Kids. Subscription payments are collected automatically each month using the payment method provided at registration. Subscription fees secure your child’s ongoing place within their chosen class(es). Payments continue each month until cancellation is requested by the parent/carer. A minimum notice period of 14 days before the next billing date is required to cancel a subscription. Missed classes due to holidays, sickness, or personal commitments are not refundable and cannot usually be carried forward. If a payment fails, Activ8 Dance4Dayz reserves the right to suspend attendance until the account is brought up to date. Activ8 Dance4Dayz reserves the right to review and amend subscription prices, giving reasonable notice to parents/carers.
4. Cancellations & Refunds
Refunds will not normally be given for missed classes, holidays, sickness, injury, or changes in personal circumstances. If a session is cancelled by Activ8 Dance4Dayz, an alternative class, credit, or refund may be offered at our discretion. Holiday club bookings must be cancelled with a minimum of 7 days’ notice prior to the first booked day in order to receive a refund or credit. No refunds, credits, or transfers will be given for non-attendance at holiday clubs, including absence due to sickness, holidays, or other personal circumstances. Camps, workshops, and special events may have separate cancellation policies which will be stated at the time of booking.
5. Medical Information
Parents/carers must provide accurate medical, behavioural, allergy, and emergency contact information during registration. Any changes to medical or contact details must be updated promptly through your Class4Kids account. Children who are unwell or have an infectious illness should not attend sessions.
6. Collection of Children & Late Collection Fees
Parents/carers are responsible for collecting children promptly at the end of each session. Children will only be released to authorised adults named on the booking form unless prior arrangements have been made. A late collection fee may be charged where children are collected more than 10 minutes after the scheduled finish time. The fee will be charged at £10 for the first 15 minutes and £5 for every additional 15 minutes thereafter. Persistent late collection may result in the withdrawal of a child’s place.
7. Behaviour
All participants and parents/carers are expected to behave respectfully towards staff, volunteers, and other attendees. Bullying, abusive language, aggressive behaviour, or disruptive conduct will not be tolerated. Activ8 Dance4Dayz reserves the right to refuse attendance or remove participants where behaviour is deemed unsafe or inappropriate.
8. Photography & Video
Photographs and videos may occasionally be taken during sessions for promotional, training, or social media purposes. Consent preferences can be managed through your Class4Kids account. No child’s personal details will be published alongside images without additional consent.
9. Health & Safety
Dance and physical activity involve some risk of injury, and participation is undertaken at the parent/carer’s own risk. Activ8 Dance4Dayz maintains appropriate insurance, safeguarding procedures, and qualified staff certifications. Parents/carers should ensure children attend sessions wearing suitable clothing and footwear.
10. Personal Belongings
Activ8 Dance4Dayz cannot accept responsibility for lost, stolen, or damaged belongings brought to sessions.
11. Changes to Classes
Activ8 Dance4Dayz reserves the right to amend class times, venues, instructors, or programme content where necessary. In exceptional circumstances beyond our control, including severe weather, venue issues, or staff illness, sessions may be cancelled without liability.
12. Data Protection
Personal data is stored securely and processed in accordance with UK GDPR legislation. Information provided will only be used for administration, safeguarding, emergency contact, and communication purposes.
13. Agreement
By booking through Class4Kids, you confirm that you have read, understood, and agreed to these Terms & Conditions.